Accountability > Deposits

The Deposits function allows users to

  • Search for Deposit Slips
  • Create Deposit Slips
  • Edit Deposit Slips


Search for Deposit Slips

  1. Select a Site Code/Site Name
  2. Enter the optional BankDepositSlip#
  3. Select the Date
  4. Click the APPLY button
    Deposits display in the table below.

Create Deposit Slips

Creating a Deposit Slip should be done daily for all cash and checks received.

  1. Click the NEW button in the top right corner of the page
    The Create Deposit Slip slide deck displays.
    All Sessions must be reconciled to create a Deposit Slip for the specific date.
  2. Select the required Site Code/Site Name, Deposit Date, and optional Bank Deposit Slip #
  3. Click the CREATE button
    The Create Deposit Slip slide deck expands to display:
  • Denominations
  • Check(s)
  • Summary

  4. In the Denominations section, enter the coin and bill amounts deposited
     Either enter the count or specific amounts for each.

  5. In the Check(s) section, click the ADD NEW CHECK button
     The Add New Check window displays.

Add New Check

  1. Enter the Check Number
  2. Enter the Amount
  3. Click the SAVE button
    The added check appears in the Check(s) section.
    Repeat this process to add additional checks as needed.
    Added checks can be edited (Pencil icon) and deleted (Trash Can icon).
    All checks received from the Session automatically populate in the Check(s) section.

  6. Review the Summary section

      The Summary section displays the cash and check totals based on the amounts entered and the total combined deposit amount.

      The Summary section automatically updates each time a change has been made in the Cash or Check section.

  7. Enter a comment
      A comment is required.

  8. Click the SAVE button to add the Deposit Slip
      A confirmation response appears on the page.
      The Deposit Slip is created.

  9. Click OKAY to remove the pop-up
      You are returned to the Deposits page.
      Use the Edit option to adjust the Deposit Slip if needed.
      Repeat this process to create additional Deposit Slips as needed.

Edit Deposit Slip

The Edit option is used to edit the Deposit Slip if a change has occurred.

Editing previously created deposits is based on user Role Permissions.

  1. On the Deposits page, select a Site Code/Site Name
  2. Enter the optional BankDepositSlip#
  3. Select the Date
  4. Click the APPLY button
    Deposits display in the table below.
  5. In the Action(s) column, click the Deposit Details (Paper) icon next to the deposit you want to edit
    The Deposit Details page displays.
  6. Edit the information as needed
  • Denominations
  • Checks – Edit or Add a new check

  7. Enter a comment 

      A comment is required.

  8. Click the SAVE button to save your changes

      You are returned to the Deposits page.