Accountability > Deposits

The Deposits function allows users to

  • Search for Deposit Slips
  • Create Deposit Slips
  • Edit Deposit Slips
  • Delete Deposit Slips

Search for Deposit Slips

  1. Select the Site Code/Site Name
  2. Enter the optional Bank Deposit Slip #
  3. Select the Date
  4. Click the APPLY button
    Deposits display in the table below.

Create Deposit Slips

Creating deposit slips should be done daily for all cash and checks received.

  1. Click the +NEW button in the top right corner of the page
    The Create Deposit Slip slide deck displays.
    All sessions must be reconciled to create a deposit slip for the specific date.
  2. Select the required Site Code/Site Name, Deposit Date, and optional Bank Deposit Slip #
  3. Click the CREATE button
    The slide deck expands to display the following sections:
  • Denominations
  • Check(s)
  • Summary

           When a deposit slip is created, it is linked to available sessions from the same date.

           The SESSIONS button allows users to unlink sessions from the deposit slip and add unlinked sessions to it.

  4. Enter the coin and bill quantities or amounts deposited in the Denominations section

     Add New Check

Checks received from all reconciled sessions for the site and date will automatically populate in the Check(s) section. It is advisable to verify the checks with what is on hand.

  1. Click the +ADD NEW CHECK button in the Check(s) section
    The Add New Check pop-up window displays.
  2. Enter the Check Number
  3. Enter the Amount
  4. Click the SAVE button
    The added check appears in the Check(s) section.
    Added checks can be edited (Pencil icon) and deleted (Trash Can icon).
    Repeat this process to add additional checks as needed.

   5. Review the Summary section
       The Summary section displays the cash and check totals based on the entered amounts and the combined deposit total. It also contains the original expected deposit amount from when it was created.

       The Summary section automatically updates whenever a change is made in the Denominations or Check(s) section.

   6. Click the ADD CARD ROW button to track 3rd party credit card revenue to this deposit and enter the amount

   7. Enter a comment
       A comment is required.

       Click the Print Immediately checkbox to print the deposit details once it is saved.

   8. Click the SAVE button to add the deposit slip
       A confirmation response appears on the page, and the deposit slip is created.
       You are returned to the Deposits page.
       Repeat this process to create additional deposit slips as needed.

Edit Deposit Slip

The Deposit Details icon is used to update the deposit slip when a change is needed.

Editing previously created deposits depends on the user's role permissions.

  1. Select the Site Code/Site Name on the Deposits page
  2. Enter the optional Bank Deposit Slip #
  3. Select the Date
  4. Click the APPLY button
    Deposits display in the table below.
  5. Click the Deposit Details (Paper) icon next to the Action(s) column next to the deposit you want to edit
    The Deposit Details page displays.
  6. Edit the information as needed
  • Bank Deposit Slip #
  • Unlink Sessions or Add Unlinked Sessions
  • Denominations
  • Checks – Edit or add a new check

  7. Click the DELETE button to delete the deposit slip if desired 

  8. Enter a comment 

      A comment is required.

  9. Click the SAVE button to save your changes

      You are returned to the Deposits page.