Applications: Discontinue Request

Purpose

This guide provides State Agency users with the steps to review, adjust, and approve requests from SFAs/Sponsors to discontinue participation in a specific program for the current year.

Step-by-Step Instructions

Locating Discontinuation Requests

  1. Navigate to Program Management module > Sponsor Applications > Applications page.
  2. Complete the applicable search criteria, such as Sponsor Year, Program Category, and Application Status, then click Apply.

Note: Select Request Discontinue as the application status to only find those applications that have been submitted by the SFA/Sponsor.

  1. Click the SFA/Sponsor hyperlink to open the Application Summary.
  2. Click the Program Category hyperlink (e.g., School Nutrition) to open the full application record.


 

 

Reviewing and Approving the Discontinuation

  1. On the General Info tab, scroll down to the Discontinue Application section.

Note: Click the Blue Arrow to collapse the General Info section.

  1. Review the Discontinue Date and the reason for discontinuation provided by the SFA/Sponsor.

Note: The Discontinue Date can be adjusted by the State Agency if necessary.

  1. Enter any relevant comments in the State Agency Notes text box.
  2. Click Approve.


  1. When the warning popup appears, review the message and click Yes to finalize the process. 

Note: Once a discontinuation is approved, the application cannot be reopened for that program year.

Note: A green success message will appear, and the application status will change to Discontinued Approved.

Note: A notification will be sent to the SFA/Sponsor letting them know that the discontinue request has been approved.

 


 

 

FAQs

Q: Can a Sponsor application be reopened once the discontinuation is approved? 

A: No. Once the discontinuation is finalized by selecting Yes on the confirmation popup, the application for that program year is locked and cannot be reopened for the program year.

Q: Can the State Agency change the date the program ends? 

A: Yes. State Agency users have the authority to adjust the Discontinue Date within the Discontinue Application section before clicking Approve.

Q: Where can I see who approved the discontinuation and why? 

A: The Discontinue Highlights box in the application provides a history of the submission and approval, including the user information and any notes provided.

Q: What happens if I click "No" on the discontinuation warning popup? 

A: The system will cancel the action and return you to the General Info tab, leaving the application in Request Discontinue status.

Q: Will the Sponsor be notified once the request is approved? 

A: The application status will update to Discontinued Approved on the Sponsor's dashboard, providing them with a formal record of the approved request.